Skip to content

Steering Committee

SC = Steering Committee PL = Project Leaders TL = Technical Leaders PC = official Project Channels

Description

The Steering Committee includes representatives of contributing organizations. Members of the Steering Committee are usually not Project Contributors, but should be part of the management team of their contributing organization.

Responsibilities and Duties

The SC is tasked with:

  • providing guidance and feedback to the Project Leaders (PL),
  • promoting the Project within their home organization and science community
  • promoting the Project at large
  • help sustaining the project
  • discover possible funding sources
  • make sure that their organization allocates resources to sustain the project
  • monitor, confirm and support fair election of candidates for Project Leader positions.
  • ratifying PL elections and major decisions

Meetings

The SC should meet at least once a year (for instance, at the annual SciCatCon meeting). The meeting will be scheduled and announced in due time through the Project official channels. Additional meetings might be organized based on the Project needs. The annual SC meeting is chaired by a member of the host of SciCatCon for that year.

Committee Seats

The following rules govern which contributing organizations hold seats on the SC.

Eligibility

Each contributing organization may hold one seat on the Steering Committee. The organization should confirm that their representative has authority for strategic decisions, such as allocating personnel for SciCat development.

Adding a Contributing Organization

An eligible contributing organization may apply for a seat by contacting the PLs. Admission requires approval by a majority of the existing SC members, following confirmation of the organization's eligibility.

Yearly Review

During the annual meeting, each contributing organization should state the effort it will allocate for the following year.

Losing Representation

If a contributing organization no longer meets the eligibility criteria, the SC may vote to remove its seat. Removal requires a majority vote of the remaining SC members. An organization that loses its seat relinquishes all associated voting rights.

Representatives

The following rules govern the individuals appointed by each contributing organization to fill its SC seat.

Appointment

Each contributing organization appoints one representative to fill its SC seat. The representative speaks and votes on behalf of the organization.

Resignation

A representative may resign at any time by informing the SC, the PL, and the TL through the official project channels.

Replacement

When a representative steps down, the contributing organization may nominate a replacement, subject to approval by the SC. If no replacement is nominated or approved within a reasonable time, the contributing organization relinquishes its seat.

Representation

Each member of the Steering Committee holds one vote, regardless of their organization's level of contribution.

Licensed under the CC BY-SA 4.0 License.